Bylaws

~ This version is dated 12/10/2004.

Historic Iris Preservation Society Bylaws

Art. I – Name

The name of this non-profit public benefit organization shall be THE
HISTORIC IRIS PRESERVATION SOCIETY.

Art. II – Purpose

Section 1. This section the American Iris Society shall be organized
and operated exclusively for purposes described in Section 501(c)(3)
of the Internal Revenue Code.

Section 2. The purposes of the Historic Iris Preservation Society shall be:

·         to locate, record, and preserve and aid in distribution of
antique iris cultivars registered and/or introduced into commerce
prior to a date to be determined by the HIPS Board of Directors

·         to compile and publish scientific information leading to the
identification, location and availability to those irises which
qualify as historical/antique

·         to educate members and the public concerning antique iris
and their historical significance in the development of present day
hybrid iris through periodic publications, literature, photographic
records, and programs and lectures

·         to establish a collection of publications, literature,
slides photographs and hybridizing records on antique iris

·         to foster establishment and maintenance of public display
gardens as “living museums” of older irises

·         to conserve antique iris as gene pools to be used for
scientific research purposes and to further present day hybridization

·         to provide educational opportunities for members and the
public through exhibitions, published standards of judging, shows, and
meetings on local, area, regional, district, and national levels

·         to further the aims and objectives of the American Iris Society.

Section 3. No substantial part of the activities of the section shall
be the carrying on of propaganda, or otherwise attempting to influence
legislation, and the section shall not participate in, or intervene in
(including the publishing or distribution of statements) any political
campaign on behalf of or in opposition to any candidate for public
office.

Section 4. Notwithstanding any other provision of these Articles, the
section shall not carry on any other activities not permitted to be
carried on (a) by an organization exempt from federal income tax under
Section 501(c)(3) of the Internal Revenue Code, or the corresponding
section of any future federal tax code, or (b) by an organization,
contributions to which are deductible under Section 170(c)(2) of the
Internal Revenue Code, or the corresponding section of any future
federal tax code.

Section 5. No part of the net earnings of the section shall inure to
the benefit of or be distributable to its members, directors, officers
or other private persons, except that the section is authorized to pay
reasonable compensation for goods and/or services rendered in
furtherance of the Purposes of the section.

Art. III – Membership

Section 1. The Historic Iris Preservation Society shall be a Section of the

American Iris Society. Although membership in the American Iris
Society is encouraged, it is not a requirement for membership in the
Historic Iris Preservation Society.

Section 2. Members shall be designated in the following classes:
Single, Dual, Youth, and Life.

The definitions of Single, Dual Youth and Life memberships shall be
the same as definitions adopted for the same classes of membership in
the American Iris Society.
Single, Dual and Youth membership dues may be paid on either an annual
or triennial basis.
Life membership may be on a Single or Dual basis.
Honorary Life membership, for which no dues shall be required, may be
granted by the Board to individuals who have rendered distinguished
service in furtherance of the purposes of the society.

Section 3. Dues for all classes of members shall be determined by the
Board and shall take effect at the date initial dues are received.
Renewal date will appear on address label of the society Bulletin.
Members whose dues remain unpaid ninety (90) days after written notice
of expiration has been given shall be deemed non-active and their
names shall be removed from the membership rolls.

Section 4. A Sustaining membership is available to individuals or
organizations. This annual membership provides financial support for
HIPS above and beyond the other classes of membership. The current
minimum payment for this membership is $20.00. Sustaining members will
receive special recognition annually in the Society Bulletin.

Art. IV. – Meetings, Voting, and Quorum

Section 1. Meeting of members.

a. President shall call and preside at annual and special meetings of
members to be held at such place, day and hour as stated in notice to
members, said notice to be received by each member at least thirty
(30) days prior to the meeting.

b. Special meetings of HIPS may be called by the President or the
Board of Directors when it is deemed in the best interests of the
Society to do so.

Section 2. Voting. Only active members shall be entitled to cast one
vote per person, on each matter submitted to a vote of members.

Section 3. Quorum of members entitled to vote. The number of voting
members present shall constitute a quorum.

Art. V – Board of Directors, Officers and Duties

Section 1. Board of Directors

The HIPS Board of Directors, hereinafter called the Board, shall
consist of six elected directors and such ex officio members as
hereinafter provided, all of whom shall be AIS and HIPS members. The
six directors, the four elected officers, the Immediate Past-President
and all of the Standing Committee Chairpersons shall have full voting
privileges.
Duties of Directors

The primary duty of a director will be to promote the goals of HIPS
within a specified geographical area.

Geographical Areas

Each director will represent a designated geographical data collection
area. The six (6) geographical areas are comprised as follows:

Northeast – Regions 1, 2, 3, 19
Northwest – Regions 13, 14

Southeast – Regions 4, 5, 7, 24
North Central – Regions 6, 8, 9, 11, 16, 21

Southwest – Rogations 12, 15, 20, 23
South Central – Regions 10, 17, 18, 22

Election of Directors

Two directors shall be elected annually and shall hold office for
three years, No director shall be eligible to serve more than two
consecutive full three-year terms.

Ex Officio Board Members

Those HIPS Board Members holding the following offices shall be
members unless already serving as elected directors: President,
Vice-President, Immediate Past President, Secretary and Treasurer.
These officers shall have full voting privileges.

f. Duties of the Board

The Board shall be empowered to conduct necessary interim society business.
The Board shall be empowered to fill by appointment any vacancy in an
elective office, with any such appointment to continue through the
present term.
The Board shall determine those officers, directors, and other persons
requiring bonding, which shall be at the expense of the HIPS and shall
set bonding limits as deemed prudent.
The Board shall meet prior to the annual meeting.
The Board shall meet at the call of the president or may be called by
the written notice signed by a majority of the members of the Board.
Business of the Board may be conducted by mail, telephone, fax or
email, provided all members of the Board are contacted and confirm
their vote in writing, said vote to be made part of the record.

g. Quorum

The number of eligible voting Board members who are present shall
constitute a quorum at any business meeting provided there are five
(5) or more in attendance.

Section 2. Officers

The elected officers of HIPS shall be President, Vice-President,
Secretary, and Treasurer.

Section 3. Duties of Officers

a. President – shall be empowered to chair meetings, appoint standing
committee and except the nominating committee. The President shall be
eligible to serve no more than two consecutive two-year terms (4 year
total).

b. Vice-President – shall act in the capacity of the president in the
event of the president’s absence. Should a vacancy in the office of
President occur, the Vice-President shall fill the office of President
for the remainder of the current term.

c. Secretary – shall accurately record the events of all general and
Board meetings and act as custodian of official records belonging to
the Society.

d. Treasurer – shall receive all society funds and deposit those funds
in an account established for the society. The Treasurer shall make
disbursements from that account upon direction of the President and/or
the Board. A report on the statue of the account and of all financial
transactions shall be available for presentation at all meetings. A
full report, audited to date by a committee appointed by the
President, must be presented when the Treasurer’s tenure of office
expires. The treasurer will serve as ex officio member of the
Membership Committee.

Art. VI – Elections

The election of officers shall be conducted during the annual meeting
of the Society.
Officers shall be elected by a majority vote of those members present
at the annual meeting.
All officers must be members of the American Iris Society and HIPS.
Elected officials will serve a two year term or until their successors
are elected.
Officers will assume duties immediately following election.

Art. VII – Committees

The president shall annually appoint Standing Committee Chairmen.
These are subject to approval of the Board and are answerable to the
president
The following shall constitute standing committees: Archives,
Commercial Sources, Cultivar Preservation, Databank, Display Gardens,
Editor, Historian, Identification, International Coordinator,
Membership, Publication Sales, Robins, Slides, and Webmaster. Other
committees may be created at the discretion of the Board as the need
arises.
The President, with approval of the Board, may appoint Special
committees as the need arises.
The Nominating Committee shall consist of not less than three (3)
members. The president will appoint the chairman of the committee.
This committee shall be charged with the responsibility of presenting
a slate of nominees for election at the annual meeting. This slate
must be published in the Spring issue of ROOTS prior to the annual
meeting.

Art. VIII – Parliamentary Authority

Roberts Rules of Order (current revised edition) shall be the
parliamentary authority for The Historic Iris Preservation Society.

Art. IX – Amendments

Amendments to the Bylaws may be presented for consideration at any
annual meeting or special meeting of the membership, provided such
amendments shall have been submitted in writing to the membership at
least 30 days before the meeting at which such action will be taken.
Passage requires a 2/3 majority of voting members present.
These bylaws may also be amended by means of a mail poll of voting
members, provided such amendment shall have been mailed at least 30
days prior to the date set for receipt of returned ballots. In any
mail poll, a 2/3 vote of all returned ballots in favor of such
amendment will secure its passage.
The Board of Directors may propose amendments to the Bylaws, or
amendments to the Bylaws may be proposed by petition of any 20 members
of HIPS, no more the 10 of whom may be from any one geographical area.
Neither the HIPS Bylaws nor amendments may conflict with AIS Bylaws.

X. Dissolution the Historic Iris Preservation Society

In the event of dissolution of HIPS, after paying or adequately
providing for its debts and obligations, all assets shall revert to
AIS or to such organizations as are qualified as tax exempt under
Section 501(c)(3) of the Internal Revenue Code or the corresponding
provisions of a future Internal Revenue Law.

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